Conduct quarterly reviews of user access lists to purge terminated employees or adjust permissions for those who have changed operational roles.
Locate the physical master override key (stored securely off-site or in a primary command center).
Inserting the physical master override key into the designated cylinder (usually located at the top or side of the cabinet enclosure) will manually release the door latch. This provides immediate access to all keys within the cabinet. Use this procedure strictly in accordance with your facility's emergency response protocols.
For high-security assets, the manual details how to configure dual-user authentication. This requires two authorized individuals to scan their credentials before a high-value key or asset locker is released. 4. Key and Asset Programming gfms key systems manual
: Administrators can delegate control by creating "System Groups," limiting a sub-administrator's view to only specific cabinets or users Key Systems, Inc. Integration (OnGuard) : For facilities using LenelS2 OnGuard
GFMS operates on a server-client architecture. The central database stores user access levels, schedules, and real-time audit trails. Cabinets sync with the software over a local network (TCP/IP) to update user permissions and upload event logs. 2. Initial Setup and Installation
Store backup files ( .bak or system equivalent) on a separate network drive or secured cloud storage. Conduct quarterly reviews of user access lists to
GFMS software operates on a client-server model. The application communicates across your local area network (LAN) or wide area network (WAN) via secure TCP/IP protocols to sync transactions from individual SAM cabinets to a centralized SQL database. This allows for live monitoring, remote cabinet unlocking, and instantaneous user profile updates across global facilities. 2. Initial Setup and Configuration
Secure the door. The screen will display a confirmation message verifying the key return. 5. Maintenance, Troubleshooting, and Backup Procedures
Wipe down cabinet touchscreens and biometric readers weekly with electronic-safe, non-abrasive wipes. This provides immediate access to all keys within
Open the door. The specific slot containing the requested key will light up (usually green), and the locking solenoid will release. Pull the fob firmly out of the slot.
Instantly view which keys are currently out in the field and who holds them. Export these reports seamlessly to PDF or CSV formats. 6. Maintenance and Troubleshooting
Clean the glass prism scanner. Have the administrator re-enroll the user's fingerprint templates under optimal lighting. Emergency Override Manual Procedure